Event Planning Services for Private Groups in Vienna
The Perfect Event in Vienna for Your Group
Planning a company trip to Vienna? Would you like to organize a high-quality seminar or a professional conference? As an official event production company in Vienna with an international team, we can offer a wide range of services to help you create an unforgettable event in Vienna.
Everything You Need in One Place!
Initial Planning and Logistical Support
Instead of trying to plan the schedule on your own, let us help you create a well-balanced itinerary based on our extensive knowledge of Vienna and our experience working with a wide variety of groups and events.
A Daily Schedule Tailored to Your Needs
Once we understand the purpose of your visit, the type of group, and the nature of your event, we can create a logical and well-balanced daily schedule. Your itinerary can include recommended activities, free time for shopping, meals, meetings, and anything else you would like to include. Based on our experience, this service saves our clients many hours of planning and helps avoid unnecessary stress.
Finding the Right Hotel for Your Group
Choosing the right hotel is one of the most important parts of a successful group visit. We take your group’s profile, preferred location, budget, and any special requirements into account. Whether you need conference facilities, accessible rooms, or other specific services, we’ll be happy to help you find the perfect hotel while negotiating the best possible rates whenever possible.
Event Venues and Professional Speakers
Vienna offers a wide range of venues suitable for conferences, seminars, business meetings, and private events. As part of our event planning services, we’ll help you find the venue that best matches your needs. We can also arrange inspiring local speakers on topics such as leadership, history, innovation, sustainability, technology, or any other subject relevant to your event.
Local Meetings and Exclusive Visits
Based on your itinerary or specific requests, we can organize meetings and visits with local companies, innovative organizations, universities, cultural institutions, or public organizations.
If needed, we can also accompany your group to ensure everything runs smoothly and according to plan.
Reliable Transportation Services in Vienna
Comfortable and reliable transportation is one of the most important elements of every successful event. Our trusted drivers regularly work with international groups and will take you safely to every destination. We offer a wide range of vehicles, from executive cars and vans to minibuses and large coaches.
Airport Transfers to and from Your Hotel
Based on the size of your group, we can arrange a spacious, comfortable vehicle with a professional driver who will meet you at the airport and take you safely to your hotel and back. If needed, a member of our team can also welcome your group at the airport and assist with arrivals.
Transportation Services Within Vienna
Depending on your itinerary, you may need transportation between your hotel, restaurants, concert venues, meeting locations, or attractions throughout Vienna. Our transportation services help your group move efficiently while saving valuable time.
Day Trips Throughout Austria
We would be delighted to take your group anywhere in Austria for day trips, business visits, educational programs, or leisure activities. In addition to popular destinations such as Salzburg, Graz, and Linz, we can also arrange trips to beautiful regions including the Vienna Woods, the Wachau Valley, the Lake District, Burgenland, and many other destinations.
Transportation to Destinations Outside Austria
Upon request, we can also organize transportation for your group to destinations beyond Austria. Popular options include Bratislava, Budapest, Prague, Northern Italy, Slovenia, and many other locations across Central Europe.
Private Tours and Day Trips in Vienna and Austria
Let our team of professional guides enrich your visit to Vienna with a wide selection of private guided tours in English and other languages. We also offer enjoyable day trips for groups wishing to explore Austria’s beautiful landscapes, historic towns, and natural scenery beyond the city.
Private Guided Tours in Vienna
Our team of licensed professional guides regularly leads private groups throughout Vienna. Whether you’re looking for a classic city tour, a Jewish heritage tour, a Ringstraße tour, or a walk through Vienna’s hidden alleyways, we’ll help you choose the experience that best suits your group. For larger groups, we also provide tour guide devices to ensure everyone can hear the guide clearly.
Leadership Tours in English (Ideal for Conferences)
Our English-speaking guides offer a variety of specialized tours tailored to different interests. One of our most unique experiences is our Leadership Tour, which is particularly well suited for seminars and professional conferences. Through inspiring stories and remarkable historical figures connected to Vienna, participants discover timeless lessons in leadership, decision-making, and personal development.
Museum and Palace Tours in Vienna
Many groups choose to include a visit to one of Vienna’s magnificent palaces or museums. The most popular options include Schönbrunn Palace, the Belvedere Museum, the Museum of Art History (Kunsthistorisches Museum), the Hofburg Palace, and the Sisi Museum. We would be delighted to arrange an engaging guided tour at one of these remarkable historical sites.
Day Trips from Vienna
Most groups visiting Vienna like to dedicate at least one day to exploring Austria’s breathtaking landscapes, charming villages, and picturesque countryside. We offer day trips to the Wachau Valley, the Vienna Woods, the Viennese Alps, and Burgenland. Groups combining Vienna and Salzburg can also enjoy a full-day excursion through the Lake District, including a visit to the picturesque village of Hallstatt.
Workshops and Unique Experiences for Private Groups
In addition to guided tours, we offer a variety of workshops and unique experiences for groups looking to add something special to their visit. From baking and cooking workshops to outdoor adventures, we provide memorable activities for a wide range of interests and group types.
Baking and Cooking Workshops in Vienna
Our team of local bakers and chefs offers a selection of hands-on workshops, including a traditional Viennese Apfelstrudel baking workshop, a Schnitzel and Apfelstrudel cooking workshop, a Sachertorte baking workshop, and several other culinary experiences. Based on the size of your group, we’ll recommend the workshop that best suits your needs. We can also arrange kosher workshops for smaller groups upon request.
Cycling Tours in the Vienna Woods
If your group is looking for an active outdoor experience, our cycling tour through the Vienna Woods is an excellent choice. This tour is ideal for groups of around 10–12 participants, although we can often arrange additional guides to accommodate larger groups.
Canoe Tours on the Old Danube
One of our most unique outdoor experiences is a guided canoe tour on Vienna’s Old Danube. This activity combines nature, light physical activity, and local history, and is led by a professional English-speaking guide.
A Secret Classical Concert in a Historic Venue
One of the most authentic experiences Vienna has to offer is a classical concert. We invite your group to enjoy an exclusive concert in the historic hall where Mozart himself performed in 1781. This intimate venue provides an unforgettable atmosphere and a truly authentic way to experience Vienna’s musical heritage.
Tailored Services for International Groups
Whether you’re visiting Vienna with a corporate team, attending a leadership seminar, organizing an educational program, or traveling with a private group, we offer a range of tailored services to ensure a smooth and enjoyable experience for everyone.
Finding the Right Restaurant and Creating the Perfect Menu
Choosing the right restaurant is an important part of every successful group visit. We work with a variety of excellent local restaurants and can help you select the best option based on your group’s preferences, dietary requirements, budget, and event style. Whether you’re looking for a formal dinner, a casual lunch, vegetarian options, or kosher catering, we’ll be happy to assist.
A Dedicated Group Coordinator
To make your visit as smooth as possible, we can provide a dedicated group coordinator who will assist with communication, logistics, restaurant visits, transportation, and any other practical matters throughout your stay. This service is available on an hourly basis and can be tailored to your group’s needs.
DJs and Live Musicians for Every Celebration
Planning a company party, gala dinner, or evening event? We work with professional DJs and talented local musicians who can create the perfect atmosphere for your celebration. We’ll help you find the entertainment that best matches your audience and the style of your event.
Photography and Video Services
Capture the highlights of your event with our professional photography and videography services. Whether you’re looking for event photography, promotional videos, edited highlight films, or instant photo keepsakes for your guests, we’ll help preserve the memories of your time in Vienna.
Additional Services to Complete Every Detail
Every group has different needs, and from our experience there are many additional services that can make your event even more successful. Whether you’re looking to improve the guest experience, strengthen your event branding, or simply take care of the final details, we’re here to help.
Floral Arrangements and Event Decoration
Whether you’re organizing a welcome reception, a gala evening, or a special dinner, we can arrange beautiful floral decorations to match the style of your event. We work with trusted local florists who create elegant arrangements that add color and atmosphere to every occasion.
Gifts for Participants and Guests
Corporate events and conferences often include small gifts for participants. We’ll help you find thoughtful and memorable gift ideas while saving you valuable planning time. From Austrian chocolates and local wines to creative souvenirs with a connection to Vienna, we’ll help you choose gifts your guests will truly appreciate.
Culinary Audio Guide for Your Guests' Free Time
Most group itineraries include some free time to explore the city independently. If you’re looking for a unique gift for your participants, you can provide them with our Culinary Audio Guide. Using their smartphones, they can discover around 30 culinary stops throughout Vienna while listening to fascinating stories and recommendations. Special group rates are available.
Content Writing for Your Event
Planning to create an event program, brochure, participant handbook, or landing page? We’d be happy to help with the content. Our local team can create engaging, accurate, and professionally written material tailored to your event and your audience.
Trusted by Companies, Universities, and Organizations
From international companies and financial institutions to universities, associations, and non-profit organizations, many groups have trusted us to help organize their events in Vienna. We’d be delighted to work with you as well.
Looking for More Ideas for Your Group?
Discover unique experiences in Vienna and beyond, including concerts, special events, workshops, and additional services that will make your visit even more memorable.
Unique Secret Experiences
Discover unique museums, workshops, and activities beyond the classic tourist attractions.
Concerts, Shows & Events
Enjoy classical concerts, dinner shows, candlelight performances, and special events across Vienna.
Useful Recommendations
Discover our favorite lesser known restaurants, cafés and shops as well as various useful services.
Contact Us and Let's Start Planning Your Event!
Send us the details about your group or the event you’re planning, and we’ll take it from there.
